Working with Artifacts

Artifacts are documents, files, and links that serve as evidence for evaluations. Both evaluatees and evaluators can create and share artifacts, following the same process.

What Makes a Good Artifact?

Artifacts should demonstrate professional practice. Common examples:

Type	Examples
Planning	Lesson plans, unit plans, curriculum maps
Student Work	Samples showing student learning, assessment results
Professional Growth	PD certificates, conference notes, collaboration documentation
Communication	Parent newsletters, meeting agendas, team communications
Reflection	Goal progress documentation, self-evaluation notes

:::tip Quality Over Quantity A few well-documented artifacts with clear context are more valuable than many artifacts with no explanation. Always explain what the evidence shows and why it matters. :::

Creating and Sharing Artifacts

Both evaluatees and evaluators follow the same process:

1. Create an artifact in Draft state (private to you)
2. Add content — files, links, narrative description
3. Align to rubric components (each alignment becomes a separate evidence item)
4. Share when ready — the artifact and its alignments become visible to the other party

Workflow States

State	What You Can Do
Draft	Edit, align to rubric, share, or delete
Shared	View, unlock to make revisions, or delete

Making Revisions

To update a shared artifact:

1. Unlock the artifact (returns to Draft)
2. Make your changes
3. Re-share to publish the updated version

You can unlock your own artifacts directly — no approval needed from the other party.

See Workflows for the complete workflow details.

How Artifact Evidence Appears

When you share an artifact, each rubric component alignment becomes a separate evidence item. These evidence items appear in:

• Summative Evidence — Filtered to the plan type scope

If you aligned an artifact to multiple rubric components, each alignment shows up as its own evidence item in the collected evidence for that component.

Embedded vs. Global Artifacts

Type	Created In	Evidence Appears In
Global	Artifacts work area	Summative when shared
Embedded	Within an observation, etc.	The parent evidence collection

Embedded artifacts must be shared before the parent evidence collection is submitted, or they won't be included in the published evidence.

Best Practices

• Create artifacts within the related activity (such as an observation or student growth goal) rather than as global artifacts — reserve global artifacts for evidence that isn't tied to a specific activity
• Submit artifacts throughout the year, not just at the end
• Be intentional about the alignment of artifacts to specific rubric components
• Add context explaining what the artifact demonstrates